Know Where Your Plant Is, What It’s Costing You, and What Needs Action
Plant Management Software for Contractors.
SubTrack helps contractors manage plant, machinery, inspections, compliance dates, availability and cost from one central platform. Get a clearer view of your equipment across teams and sites, stay ahead of expiring records, reduce admin, and make better decisions with stronger visibility over the assets that keep your projects moving.
A missed plant inspection can stop work, drive unexpected cost, create safety and compliance risk, and leave teams waiting costing you money.
Plant Is Too Valuable to Be Managed Blind.
Ultimate Control Over Your
Plant & Machinery
For many contractors, plant is one of the biggest operational costs in the business - yet it is often one of the hardest things to keep properly under control.
Machinery gets moved between sites. Inspections creep up unnoticed. Certificates sit in folders. Costs build quietly in the background. Teams waste time trying to work out what is available, where it is, and whether it is even ready to use.
SubTrack changes that.
Our Plant Management feature gives you one clear system for managing your equipment, records, costs and compliance so you can run a more controlled, accountable and commercially aware operation.
Get a clear view of the plant and machinery across your business.
See Your Plant Properly
Instead of relying on spreadsheets, paper records, disconnected files or someone’s memory, you can keep your plant information in one place and quickly see what equipment you have, where it is, who it is assigned to, what condition it is in, and what needs attention next.
For growing contractors, that visibility is not just useful — it is essential.
Key Benefits
Reduce confusion over what plant is available
Improve accountability across sites and teams
Spend less time chasing information
Run a more organised operation
Make plant assignments easy.
Book Plant In and Out from the Mobile App
Plant does not always move through the office first - it moves through live jobs, teams and sites.
That is why SubTrack allows users to book plant in and out directly from the mobile app.
When an item is booked out, it can automatically move to on hire, giving your business an immediate view of availability while also triggering cost tracking where a hire cost has been assigned. When the item is booked back in, it returns to available, helping keep plant records accurate without relying on office teams to manually update everything afterwards.
This gives contractors a much more live, practical way to manage plant across day-to-day operations.
Key Benefits
Give site teams a faster way to manage plant movements
Keep plant availability more accurate in real time
Reduce reliance on office staff for routine updates
Make plant cost tracking more accurate from the moment an item is booked out
Reduce risk and stay compliant
Stay Ahead of Expiring Inspections, Tests and Certificates
Plant-related compliance is easy to lose track of when the business is busy.
Calibration dates, PAT testing, LOLER inspections and other plant-related requirements all need monitoring - and when something is missed, it can create disruption, safety concerns, downtime and unnecessary risk.
SubTrack helps you stay ahead of it.
Records that are approaching expiry are clearly flagged as due soon, while expired items are made highly visible in the dashboard and plant records, backed up by email alerts. That means your team can act early, prioritise properly and avoid being caught out by missed dates.
Key Benefits
Reduce the risk of plant being used with expired records
Prevent avoidable downtime and disruption
Improve compliance visibility across the business
Make it easier for managers to spot risk before it becomes a problem
Get the edge over your competitors.
Turn Plant Management into a Commercial Advantage
Plant does not just need managing operationally — it needs managing commercially too.
SubTrack helps you understand what plant is actually costing your business.
When an item is put on hire, the system can automatically begin calculating its cost until it is taken off hire again. This gives you a clearer picture of plant spend across different teams, projects and time periods, helping you understand where money is going and where cost can build unnoticed.
Instead of plant being a vague overhead in the background, it becomes something you can track, analyse and control more effectively.
Key Benefits
Understand how much plant is costing specific teams or projects
Improve visibility over hired or financed equipment
Support tighter commercial control
Reduce hidden cost and poor cost awareness
Get instant visibility of your machinery.
Know Where Your Equipment Is - Without Guessing
One of the biggest frustrations in plant-heavy operations is not having a clear picture of where equipment is and who is using it.
SubTrack helps solve that.
You can quickly see which plant is assigned to a team and which plant is assigned to a site, giving your business a much clearer picture of resource allocation across live operations.
That means less confusion, better planning, stronger accountability and fewer delays caused by poor visibility.
Key Benefits
See where plant is across the organisation
Understand which teams are using which assets
Improve site planning and coordination
Reduce wasted time and operational uncertainty
Boost compliance and record keeping efficiency.
Make Recurring Compliance Faster and Easier to Manage
Updating plant records manually can be slow, repetitive and prone to error - especially when the same inspections and tests keep coming around.
SubTrack makes that process much easier.
Instead of having to go into individual settings every time an inspection or test is completed, users can simply mark the item as done. If proof is required, the system can prompt them to upload the relevant certificate or attachment before the task is completed. The next due date is then pushed forward automatically based on the frequency that has already been set.
It is a simpler, quicker and more reliable way to stay on top of recurring plant compliance.
Key Benefits
Reduce admin time
Improve consistency across plant records
Speed up repeat compliance tasks
Help ensure supporting proof is always collected where needed
SubTrack keeps a record of everything that has been done.
Keep the Full History, Not Just the Next Date
Good plant management is not just about knowing what is due next. It is also about knowing what has already happened.
SubTrack keeps a record of maintenance and compliance activity so your team can see what has been done, when it was done, and what supporting documentation was attached at the time.
That historical visibility helps with audits, accountability, planning and long-term asset oversight. It also means that valuable information is not lost every time a record is updated.
Refer back to previous inspections, certificates and maintenance activity
Improve accountability and record quality over time
Key Benefits
Keep a clear audit trail
Maintain stronger long-term equipment records
Busy teams need clear priorities.
Prioritise Problems Faster
SubTrack is designed to surface the items that need action first, so your team is not wasting time digging through records to work out what matters most.
Expired plant items appear first, due soon items next, and everything else below that. This creates a more practical workflow for real operational environments, where speed, clarity and prioritisation matter.
With SubTrack, You can:
Focus attention where it is needed
mostReduce the chance of urgent items being missed
Make the system easier to use day to day
Help managers act quickly and confidently
