Pricing
Essential
£14.95
/user/month
or £144 (20% off)
/user/year
up to 100 users
Includes:
Geofenced clocking in & out
Auto-timesheets
Exportable Excel timesheets
Pre-work Protocols
Post-work Protocols
Bulk actions
Team management
Time scheduling
Overtime Scheduling
Manual Override of Timesheets
Leave planning
Corporate
£11.95
/user/month
or £115 (20% off)
/user/year
101 to 500 users
Includes:
Geofenced clocking in & out
Auto-timesheets
Exportable Excel timesheets
Pre-work Protocols
Post-work Protocols
Bulk actions
Team management
Time scheduling
Overtime Scheduling
Manual Override of Timesheets
Leave planning
Enterprise
Contact Us
Unlimited users
Fully bespoke features
Perfect for large organisations
Includes:
Fully Customisable - any feature you require can be created such as:
Geofenced clocking in & out
Auto-timesheets
Exportable Excel timesheets
Pre-work Protocols
Bulk actions
Team management
Build-it-yourself forms
To-do lists
Time scheduling
Overtime Scheduling
Manual Override of Timesheets
Leave planning
Calculate your savings
Use our calculator to see how much money you could save with SubTrack
View all the Features
Multi-Location Geofencing
This means that clocking in and out zones can be set to different locations, for different people and at different times. For example, the start (clock-in) location can be different from the finish (clock-out) location for any given staff member.
Pre & Post Work Protocols
Setting customisable pre & post work protocols allows you to force staff to complete certain actions before they can clock in or out, for example vehicle checks, safety briefings and anything else - this feature is fully customisable to your needs!
Time & Location Scheduling
Set clock in & out times and locations for your staff so they know where they should be and at what time. This ensures that your staff arrive and leave on time, reducing lateness and false-overtime. Staff receive a notification at their scheduled times.
Leave Planning
If you know your staff are away or on leave, you can easily set this in the time scheduling section. Simply tick the ‘leave’ box then both you and your staff will know and this will be reflected in their timesheet.
Discrepancies & Requests
This feature allows you to view, accept or deny any deviations or requests made by staff. For example, if someone clocks in late, attempts to clock in from outside the allocated zone (geofence) or requests leave you can accept or deny these items here.
Auto-Timesheets
Time sheets are automatically created digitally based on real-time data. Meaning if your staff member clocks in late, this will be reflected in their timesheet so you won’t have to pay them for the time they didn’t work.
Exportable Timesheets
All timesheets are exportable to Excel and PDF format which significantly reduces payroll processing times meaning you can focus on your core business activities improving your workflow and productivity.
Manual Timesheet Override
All timesheets are able to be edited manually by administrators. This feature allows managers to correct or adjust employee timesheets in cases of discrepancies or errors. For example, in the rare case that an employee forgets to clock out.
Build Teams
Grouping staff into teams allows you to quickly and efficiently set clock in/out zones (geofences), schedules, pre-work protocols, forms, to do lists, leave, overtime and more for entire teams with one click, improving your productivity.
Overtime Scheduling
If you know your staff are set to work overtime you can easily set this in the time scheduling section. This will then automatically display on their timesheets significantly improving payroll processing efficiency.
Bulk Actions
Bulk actions allow you to quickly and efficiently set clock in & out zones (geofences), schedules, pre & post work protocols, forms, to do lists, leave, overtime and more for multiple people in one click, improving your productivity.
Employee App
The employee app allows staff to clock in and out, provided they have completed their pre & post work protocols, pause time, view their previous timesheets and upcoming schedule, complete forms, make requests and view their to-do list!
What it’s like to work with us
The SubTrack Experience
More than just a customer – You’re a valued partner and part of a community of businesses striving for efficiency and success.
No empty promises, no post-sale neglect – We’re with you every step of the way, ensuring you get the results you need.
Save money, boost efficiency, and take control – Our hands-on support ensures you maximise the value of SubTrack.
Seamless setup & ongoing support – We make sure your transition is smooth and your team is confident in using the system.
Honesty over sales – If SubTrack isn’t the right fit for your business, we’ll tell you.
Join a community, not just a software – Connect with like-minded professionals, share best practices, and stay ahead of the curve.
We stand by our word – You’ll never be left chasing support or wondering what’s next—we deliver on our promises.