Take Control of Your Vehicles. Reduce Operational Risk.
Vehicle Management Software for Contractors.
SubTrack helps contractors manage vehicle records, upcoming renewals, maintenance activities and vehicle-related costs from one central system - meaning you’ll never miss a thing. Instead of relying on spreadsheets, paper files, diary reminders and disconnected admin processes, SubTrack gives you a crystal clear view of every vehicle in your operation - where it is, who it is assigned to, what’s due, and what needs action.
Miss one critical vehicle date, and you could be sending a non-compliant vehicle to site, disrupting work, voiding insurance and exposing the business to serious risk.
Stop compliance issues and project disruption today.
Complete Visibility Across Your Vehicle Fleet
Managing vehicles properly is about far more than storing registration numbers and MOT dates.
Vehicles are your critical assets. If a test is missed, insurance lapses, an inspection is overdue or a hired vehicle cost is not being tracked properly, the knock-on effect can be serious: compliance issues, project disruption, avoidable costs and admin headaches.
SubTrack helps bring all of that under control.
With SubTrack’s Vehicle Management feature, you can manage your fleet in one place, stay ahead of due dates, keep a full maintenance history, and gain a much clearer understanding of what your vehicles are costing the business.
Sort it before it’s too late.
Stay Ahead of Renewals, Tests and Expiring Records
Keeping on top of MOTs, services, insurance, tax, inspections and other vehicle-related requirements can be a constant drain on time, especially when the information is spread across multiple systems or relies on someone remembering to check it.
SubTrack helps you stay ahead of it all.
Vehicle-related dates are clearly flagged when they are approaching, giving your team early warning before an item becomes a problem. Once something expires, it is made even more visible, helping you act quickly and reduce the risk of non-compliance, disruption or avoidable operational issues.
You also get email notifications when items are due soon or expired, so important actions are not missed.
Key Benefits
Reduce the risk of missed MOTs, inspections, insurance renewals and other critical dates
Spot compliance issues early before they affect operations
Keep your team proactive rather than reactive.
Reduce reliance on memory, manual reminders and disconnected spreadsheets
Make record keeping simple.
Improves Health & Safety Compliance
SubTrack gives you one clear place to manage the records that matter across your vehicle fleet.
From core compliance dates to routine maintenance activity, it becomes much easier to see what has been completed, what is coming up, and what needs attention next.
Rather than burying this information in individual files or scattered folders, SubTrack helps create an organised and accountable process, with supporting attachments stored against the relevant records where needed.
This helps your business maintain better standards, improve audit readiness and reduce the stress of chasing documents or maintenance history when you need it most.
Key Benefits
Keep all important vehicle records in one place
Maintain a stronger audit trail across your fleet
Reduce paperwork and admin duplication
Make supporting documents easier to find when needed
Deliver projects on time and in budget.
Make Renewals Faster and Easier to Manage
One of the biggest frustrations with vehicle management is the admin involved in updating records every time something is completed.
SubTrack is designed to make that process quicker and more practical.
Instead of having to go into the settings of each individual vehicle and manually update every completed item, you can simply mark a maintenance item as done. Where proof is required, the system will prompts you to upload the relevant attachment, such as an MOT certificate or service document. Once completed, the next due date is automatically pushed forward based on the frequency that has already been set.
That means less admin, fewer clicks, less room for error and a much smoother process for staying on top of recurring vehicle requirements.
Key Benefits
Save time updating repeat maintenance and compliance items
Reduce manual admin
Help ensure supporting proof is uploaded where required
Create a more consistent renewal process
SubTrack is built to make risk visible.
See Risk Clearly and Prioritise What Needs Action
Expired vehicle items appear first, followed by items due soon, making it much easier for your team to focus on what needs immediate action. This creates a more practical workflow for busy operational teams who do not have time to dig through records or work out priorities manually.
The result is a cleaner, more action-focused overview of your vehicle fleet, with the most urgent issues surfaced first.
Key Benefits
Prioritise urgent compliance and maintenance actions faster
Reduce the chance of important issues being overlooked
Improve day-to-day visibility for managers and admin teams
Make the system easier to use in real operational environments
Vehicles are not just operational assets - they are also a cost to the business.
Track Vehicle Costs More Accurately
SubTrack helps companies gain clearer visibility over those costs by allowing vehicle-related charges to be tracked within the system. When a vehicle is put on hire, the assigned cost is calculated automatically until it is taken off hire again. This helps the business understand how much vehicles are costing across different use cases, projects or operational needs.
For businesses that want tighter control over spend, this creates a much more useful picture than simply knowing a vehicle exists and is available.
Key Benefits
Improve visibility over vehicle-related operational cost
Understand what hired or financed vehicles are costing over time
Support better commercial decision-making
Reduce hidden cost and poor cost visibility across the fleet
Operational control depends on visibility.
Understand Where Vehicles Are and Who They Are Supporting
SubTrack helps you see which vehicles are assigned to which teams and which sites, making it easier to understand where your fleet is being used and how resources are being allocated across the business.
That means less guesswork, better accountability and a clearer link between vehicles, teams and live operations.
For contractors managing multiple sites, crews and operational demands, this can make day-to-day coordination far more efficient.
Key Benefits
See where vehicles are across the business
Understand which teams are using which vehicles
Improve accountability and resource allocation
Support smoother planning across sites and operations
SubTrack doesn’t just show what is due next - it also keeps a record of what has already been done.
Keep a Full Maintenance History
Maintenance activities can be logged within the system, helping you build a clear historical record of work carried out on each vehicle. This gives your team a much better long-term view of each asset, while also making it easier to refer back to previous work, certificates, attachments and logged maintenance costs.
This historical visibility helps support better planning, stronger record keeping and more informed decisions over time.
Refer back to past work, dates and attachments with ease
Build a stronger long-term view of vehicle condition and cost
Key Benefits
Keep a clear maintenance trail for every vehicle
Improve record keeping and accountability
Everything. All in one place.
Designed to Reduce Admin and Increase Control
For many contractors, vehicle management becomes messy because it lives across too many places at once; spreadsheets, folders, inboxes, paper records and people’s memories.
SubTrack brings everything into one structured system, helping reduce admin while giving your team more control over vehicles, due dates, documents, costs and assignments.
The result is a simpler, more joined-up way to manage your fleet.
With SubTrack, You can:
Keep all vehicle information in one place
Stay ahead of compliance-related dates
Reduce manual admin and repeated data entry
See what is urgent at a glance
Improve visibility across teams and sites
Track vehicle-related costs more clearly
Keep better records for operational and audit purposes
